Planning your Event with CIC
Could someone from CIC help me during my weeknight/weekend event?
Staff support is available to assist with arranging furniture and setting up the AV system before your event. If your event takes place outside of regular business hours (M-F, 9am-5pm), we are happy to provide an on-site CIC representative to be available to help with any questions that may arise. We ask for at least two weeks notice to schedule setup and staffing to support your event; this will incur a charge based on the scope and duration of the support. During business hours, our staff members are happy to assist with AV setup free of charge.
Do you allow catering at CIC?
Yes. We do not have any exclusive deals with caterers, so you are welcome to order from any caterer. The Events Team can recommend caterers that are familiar with our space, but you are free to hire a caterer of your choosing. The Event Coordinators can contact the caterer with logistical details; however, menu choices and payment are your responsibility.
If you plan to have caterers on-site and serving food to guests, we will need a Certificate of Insurance from your caterer at least two weeks prior to the start of your event.
I want to serve alcohol, but I’ve heard there are some rules…
We do allow insured caterers with certified bartenders to serve alcohol at CIC. The Events Team is available to walk you through our process to ensure a successful and safe event based on each building policy. Often, a Certificate of Insurance or a One Day Liquor License will be required at least two weeks in advance of your event. Depending on the size and scope of your event, we will provide additional ServSafe-certified on-site CIC representatives to assist with any general questions that may come up.
HVAC. We all hate paying for HVAC, but we also hate being too cold/warm/smelly...
HVAC = Heating, Ventilation, Air Conditioning. For large events scheduled late into the weeknight or on weekends, we highly recommend opting for extended HVAC to ensure the comfort of your guests. Each of our buildings have different HVAC policies, and our team would be happy to provide a quote for your event.
Do I need to give you a guest list?
Yes. For groups of more than 10 people, we are required to submit a guest list to the building security so that check-in is a smooth process for your guests. We have a guest list form here, that must be filled out at least 1 - 2 days before your event begins.
Can CIC help promote my event?
Yes! If your event is free, open to the public, and aligns with CIC’s mission, we would be happy to promote your event to our clients through our marketing channels.